So you’re ready to start running a more organized music studio, but you’re not sure how to begin. This short tutorial will show you the main concepts behind My Music Staff. Once you get the basics down, we think you’ll really appreciate the speed and simplicity with which you’ll be able to manage your studio’s day to day operation.
Step 0: (Optional) Currency and Timezone
By default My Music Staff is setup to use “$” and assumes you’re located in Easter Standard Time. If you need to change your currency, time zone or other information, you can access it all from your “Profile Settings” page (click your name at the top right corner of the screen). Use the “Region” setting to select the language and area that best describes you; My Music Staff will automatically figure out your currency based on that.
Step 1: Create Students
The first step to getting started with My Music Staff is to add your students. They’re your customer and your most important asset. My Music Staff is designed to revolve around your teaching universe, with students at the center.
Add students by clicking “Students” from the main menu, then clicking the “Add Student” button.
Step 2: Schedule Lessons
After you’ve added a few students, you can begin scheduling lessons. Visit the “Calendar” page and click the “New | New Lesson” drop-down button. This is the easiest way to schedule a private, recurring lesson for your students. My Music Staff will automatically used the student’s default lesson duration and price.
Once you become more familiar with My Music Staff, you can add Group Lessons, Recitals and other event types using the “New Event” button.
Step 3: Teach
This is the part we can’t help you with. It’s all up to you; so get out there and do what you do best!
Step 4: Attendance
After a lesson has passed, My Music Staff will ask you for the student’s attendance (it’s right on the home page when you login). For each lesson, select if the student was present or not. My Music Staff will use this information to help generate your invoices and track make-up credits.
There are a number of different attendance options. Most of the time you’ll use “Present”, “Absent, Make-Up” and “Absent, Notice Given”. Detailed explanations of all the attendance options are provided here.
Step 5: Get paid
Now that My Music Staff has your students, lesson times and attendance, it can make your invoices in just a couple of clicks.
Select “Families and Invoices”, then select the “Invoices” tab. Click “New Invoices” and follow the instructions. You can create invoices one at a time, or choose multiple families to create them in bulk. You can also email them one at a time (or in bulk) directly from My Music Staff.
When families pay you, record those payments by clicking the “Add Payment” button on the same “Families & Invoices” page. This will automatically reduce the amount the family owes you.
In general, to get the most out of My Music Staff you want to add students, then schedule their lessons, then take attendance. My Music Staff will use that information to generate your invoices and track your income. If you do that, you don’t need to manually create charges for your students, it will be done automatically for you.